Demystifying Forms Processing and Data Capture
Forms Processing is a proven technology that allows organizations of all sizes to benefit by improving efficiency and decreasing operational costs. There are many case studies available online to support these facts. When implemented properly the cost of a Forms Processing solution can easily be justified with a tangible 12-18 month return on investment. With such overwhelming evidence of decreased operational costs and drastically improved efficiency then a logical question would be why wouldn’t every business in the world be using this wonderful technology? Traditionally only large organizations with dedicated technical staff and humungous IT budgets could consider implementing a sophisticated Data Capture solution but times are changing. No longer does it have to take years to realize the benefits of Forms Processing once only available to Fortune 1000 type companies. In this blog post I hope to dispel the myth that this useful technology is only available to Enterprise organizations. While the concept of automatically extracting information from a hard copy document is not new, what is new is a different method of implementation. Specifically, the “cloud” offers an intriguing opportunity for Data Capture. Why? First, Data Capture is a very CPU intensive process and the cloud offers unmatched processing power within gigantic data centers. Second, sharing resources and ‘renting’ a cloud service such as ‘Cloud Capture’ reduces the barrier to entry. No longer is it the case where the upfront cost to implementing Data Capture should be an issue. The cost of Data Capture can now be a Operating Expense versus a Capital Expenditure.
Now that I’ve covered the basics of Forms Processing and illustrated the fact that interoperability can be achieved rather easily in certain cases, I hope that we can move out of the stone ages of manual data entry and realize a truly efficient organization with Automatic Data Capture. AIIM has just published a whole suite of educational videos on a collection of interesting topics including one on Information Capture (http://www.aiim.org/Training/Certification/Get-Trained/Videos/Capture-Manage). |
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