{"id":353,"date":"2011-01-02T08:30:23","date_gmt":"2011-01-02T15:30:23","guid":{"rendered":"https:\/\/www.kevinneal.com\/blog\/?p=353"},"modified":"2023-08-01T03:30:26","modified_gmt":"2023-08-01T11:30:26","slug":"three-significant-trends-we-witnessed-in-the-year-2010-that-is-changing-the-document-capture-landscape-forever","status":"publish","type":"post","link":"https:\/\/www.kevinneal.com\/blog\/three-significant-trends-we-witnessed-in-the-year-2010-that-is-changing-the-document-capture-landscape-forever\/","title":{"rendered":"Three significant trends we witnessed in the year 2010 that is changing the Document Capture landscape forever"},"content":{"rendered":"

The \u2018No Folder Zone\u2019<\/span><\/span><\/strong><\/p>\n

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Despite tremendous improvements in document capture technology and ease of use becoming more prevalent, the fact of the matter is that document capture is not totally automated and often involves human intervention.  Therefore, careful considering the pro\u2019s and con\u2019s of your document capture strategy is imperative to ultimately create better operational efficiencies within your organization or, unfortunately, cause unnecessary burden within your business process.<\/span><\/p>\n


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Technologies such as Intelligent Document Recognition (IDR) or Automatic Forms Processing to automatically identify documents and extract information from scanned images are fairly amazing and perform highly automated functions if the system is designed with well-known document types.  In other words, the information on the pages such as a invoice number is in a fairly consistent part of the page (i.e. always in the upper-right hand corner of the page).  But when more and more document types are introduced to the capture system, the complexity of the system becomes exponentially more difficult and chances are that the automation accuracy will decrease.<\/span><\/p>\n


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The truth is that these capabilities are not complete magic (yet) and require system administrators to carefully develop capture strategies that assist the capture software in making intelligent decisions about documents.  If you are in the document capture or document scanning business you\u2019ll often hear the phrase similar to, \u201cOh, I\u2019ll just use my existing multifunction device to scan to a folder and let my capture software process the scanned images from the folder.\u201d  While this approach of document capture is certainly an option that works, this road to document capture is littered with potential potholes, possible dead-ends and a lot of downstream work that should be carefully considered.<\/span><\/p>\n


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The idea of scanning images into a folder and then performing data extraction from these images is certainly not new.  In fact it is probably the most commonly used method to get images into document management systems, however there are certain considerations to take into account when using this capture technique.  Just because it\u2019s simple to configure, cost effective and works, this does not mean that it is necessarily the most effective.  For some of the reasons I will elaborate below the year of 2010 saw a dramatic rise in The \u2018No Folder Zone\u2019.<\/span><\/p>\n


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A truly integrated document capture strategy has some of these qualities that scanning to folders may lack:<\/span><\/p>\n